You can find this module under Finance - Accounting - Search vouchers.
Here you can look up all posted documents for the company. If you do not want to make specific search selections, you can directly click on Search in the bottom right and you will see hits on all documents that have been posted in the last 3 months.
You can easily browse the list of attachments to make sure everything has been entered correctly. Or you can search for documents by using the search engine on the right. Here you can search most of the parameters that have been registered in the journal entry.
It is possible to search for an attachment by means of from and to date, customer, project, department, amount, currency, document number, invoice number, stamp number, document type, account number, account name, period, approve, KID number and / or comment. It is important to be aware that you do not have to fill in all the options; Then click search and a list of hits will be presented under the search engine.
Edit attachment line
Look for the document to be changed.
Right-click the document to be edited and select "Edit document line".
Make the changes you want. Here you can only change department, project and comment.
Click "Save". This also leads to changes to these things in reports (the general ledger and possibly customer / supplier accounts).
Seek out the document to be corrected.
Right-click on the document to be corrected and select “Correct Document”.
Choose whether to reverse the document only to zero, or to reverse the document and at the same time create new correction entries (on which you can make corrections).
Reversal entries are automatically entered and linked to the original document.
Both documents are automatically marketed as hidden so you have the option of not displaying them in reports.
The correction bundle settles as a separate bundle in the accounting module for further processing / accounting, and is called “Correction - document no.” The
correction is posted on the same document number as the original document.
Tips for reversing attachments:
Reverse sections of a document: Reverse with correction, then delete the lines you do not want included in the document.
Reverse on another date: manual bookkeeping is the solution for now.
Reverse a Reverse: Manually post it on the same document number as it should originally be.
Search for the document to be copied
Right-click the attachment to be copied and select Copy, and then there are 3 choices:
Copy Attachment: Here, an exact copy of the attachment is created, and when it is posted it receives a new attachment number, not the same attachment number as the attachment you are copying.
Reverse vouchers: Same as copying vouchers, but debit and credit are swapped.
Copy and reverse attachments: First adds lines to correct attachments, and then adds copies of the attachment.
Next, select the filing date for the new document.
The document will then appear in Finance - Accounting - Accounting - Bookkeeping with bundle name "Copy of document" Document number "". Click on the bundle, make any changes and post.
NB! Copied documents do not get the same document number as the original document.
How to search scanned documents?
You can scan documents in Accounting - Reception, and when the documents are posted, you can search them in "Search documents". The documents that have scanned documents attached to them have a stamp number that is shown in blue (link). You can click on a stamp number to enter and view the scanned document. If someone has approved the document in the approval module, it will also say who has approved it at the bottom of the scanned document.
Viewing and printing multiple documents
In some cases, it may be helpful to see or print many stamp numbers at once. Once you have looked up the attachments you want to look at, you can click the "Stamp Number" button at the bottom right of the report to open an external view of all the stamp numbers in the list. This view also has a "Print" button in the upper left corner of the screen.
View attachments in the journal entry
If you right-click on a document in the search document, you can select "View document". You will then see the journal entry on this document.
Connect the stamp number
You can attach the voucher to a stamp number located under Associated Pages in the Reception. To do this, right-click the attachment, select “Connect to Piston Number” and press Connect. Then the stamp number disappears from Associated pages in the receipt, and can be found in the search vouchers (and other financial reports) by searching the stamp number.