Here we describe how to easily set up invoices for annual, quarterly or monthly invoicing
Monthly invoicing with due date the day before the invoice period starts:
First, the following settings must be set up under Settings (in the left menu) -> Repetitive Invoice:
- Set "Offset Rate" to "Daily" (this will cause the number you enter under Offset on the item lines to apply to X number of days)
- Set "Invoice Date Type" to "None"
Then, each invoice is set up as follows:
Invoice for 1 month, to be generated 15 days before period start 01.06.18 - 30.06.18:
Per invoice, under Invoice information:
- Set "Offset Affecting" to "Generation Date"
- Set Payment Bet / Maturity to "14 days" for maturity on June 30, 18
Per item in cart:
- Set Frequency to Monthly
- Set Factor to 1
- Set Offset to -15 (The offset rate should now be set to Daily in the settings for this to be correct) This will allow the invoice to be generated manually / automatically generated (depending on what you have selected under Invoice information in the invoice) 15 days before the invoice period starts on 01.06.18.
- Set Next Date to 01.06.2018.
Quarterly invoicing with due date the day before the invoice period starts:
First, the following settings must be set up under Settings (in the left menu) -> Repetitive Invoice:
- Set "Offset Rate" to "Daily" (this will cause the number you enter under Offset on the item lines to apply to X number of days)
- Set "Invoice date type" to "Next date (before offset)"
Then, each invoice is set up as follows:
Invoice for 1 quarter, to be generated 15 days before the start of the period 01.07.18 - 30.09.18:
Per invoice, under Invoice information:
- Set "Offset Affecting" to "Generation Date"
- Set Payment Bet / Maturity to "14 days" for maturity on June 30, 18
Per item in cart:
- Set Frequency to Quarterly
- Set Factor to 1
- Set Offset to -15 (The offset rate should now be set to Daily in the settings for this to be correct) This will allow the invoice to be generated manually / automatically generated (depending on what you have selected under Invoice information in the invoice) 15 days before the invoice period starts on 01.07.18.
- Set Next Date to 01.07.2018.
Annual invoicing with maturity after the start of the invoice period:
First, the following settings must be set up under Settings (in the left menu) -> Repetitive Invoice:
- Set "Invoice date type" to "Next date (before offset)"
Then, each invoice is set up as follows:
Invoice for 1 year to be generated at period start 01.01.19:
Per invoice, under Invoice information:
- Set Payment Bet / Maturity to any number of days
- If desired, enable Use accrual to accrue sales revenue over the year
Per item in cart:
- Set Frequency to Yearly
- Set Factor to 1
- Set Offset to 0
- Set Next Date to 01.01.19.