The last view will be the same the next time you log into the system.
Overview
Gives you an overview of your most recent registrations per week. The data in this overview changes if you change the period under Selection. Selecting the hours allows you to determine the date and period of the record of your registrations under the Hours and Weekly Registration view.
You can hover over the bars in the bar chart for more info or double-click on the lines under My Last Recorded Hours to edit them. My last recorded hours show the last 10 registrations you have made.
Hours
This view shows your recorded hours by day.
Week registration
The interface is roughly the same as Record Hours, but the difference is that you can add standard projects to the schedule and record / change hours directly on the days in the schedule. You can also choose to use Detailed Editing if desired and the hours are listed per project in the overview. Cost recording is done via the Detailed Edit form. Registration of costs can only be done on days when hours are registered, ie. then costs cannot be recorded for themselves in the Weekly Schedule as you can do via Register hours.
Add: Allows you to add a new project to the weekly schedule that you can take hours against.
Standard projects: Allows you to add a fixed project to your weekly schedule. Projects entered in this way will appear as a default in the weekly overview.
Navigation and hotkeys for week registration
ENTER: Opens fields for registering values and stores entered values.
Shift + C: To add a comment on an hour that has elapsed. NB! You must be outside of edit mode for the hotkey to work. So you have to enter the hour, then press Enter, and then Shift + C to bring up the comment box.
Arrow keys: Move you between the different fields. If you have opened a field and press the up / down arrow key you will be moved to the current field and this will open automatically so you can enter values. If you use the up / down arrow key when you leave the fields, this will save the entered values.
TAB: If you have opened a field and press TAB then you will be moved horizontally to the right to the next field and this will open automatically so you can enter values. If you press TAB to leave the field, this will save the entered values.
Mouse click: Opens field for entering values. You must use TAB, ENTER or up / down arrow keys to store the values entered.
DELETE key: Use this to delete the hours entered in the different fields. Entering 0 as a value will not delete the hours entered.
The value of the different registrations will have different color combinations according to their status.
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Green = approved
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Red = rejected (can then be edited in the weekly chart)
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Gray = the hours have been billed.
You will not be notified if hours are Rejected during approval, so here you have to follow the weekly schedule to pick up any rejected hours.
expenses
Here you can register costs related to projects. Click add costs in the upper-left corner and a line will be added to the cost entry form.
Click on relevant column fields to enter project, product, supplier, number etc. You can use Tab to navigate between the different fields.
Registered costs will be found on current projects under the Billing tab where they can be billed together with the current hours.
To register a charge
1. Click the Add Cost button and a registration line will be entered in the cost form on the right of the image.
2. Double-click the Project, Product and Supplier fields to enter this. To search for this data, enter your keyword directly in the fields. The search requires that you enter at least the first three letters of the word you are searching for.
3. Double-click the number field to adjust it. Price and price are collected from current product cards. Double-click these fields to change the information.
Approve
Click on the desired project or employee and the relevant hours will appear to the right of the image. For each registration, you can correct Work Type , Total Hours , Billable Hours , Price and you can add Comment (the comment will appear in the Description column in the Hours form).
As you Approve or Reject hours, they will disappear from the list.
The different hours will receive the following color codes in the weekly schedule according to their status:
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Green = approved
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Red = rejected
